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executive committe meeting of the High Energy Astrophysics Division was held on June 9, 1997, at the Winston-Salem AAS meeting. Present were Neil Gehrels, Gordon Garmire, Martin Elvis, Alan Marscher, Paula Szkody, Nicholas White, Belinda Wilkes, and Robert Milkey, the AAS Executive Officer.

Bob Milkey reviewed the services to HEAD supplied by the AAS: IRS filings, insurance, and finanical oversight. Barbara Cannon is the financial officer, who will provide financial reports routinely. For meetings, AAS needs to review any contracts; Diana Alexander is the AAS meeting coordinator. HEAD can use the AAS Newsletter and electronic exploder. The AAS electronic newsletter deadline is about the 10th of each month.

For the November 1997 HEAD meeting at Estes Park, Colorado, abstracts will be published separately from the BAAS. 200-300 abstracts are expected. Bob Milkey stated that, if HEAD wishes to publish divisional meeting abstracts in the BAAS, the AAS needs to be notified near the beginning of the calendar year in order to set the publication cost rate (currently $30 per abstract). There is no charge for a few extra informational pages about the meeting.

In response to a question about the amount of the Rossi Prize compared with other divisional prizes, Milkey stated that the figure (now $1500) is comparable, and the fact that it does not include travel costs is consistent with other prizes (except for the Russell Lectureship).

Alan Marscher presented the HEAD Secretary-Treasurer's report. The division is healthy in terms of both membership (now over 700) and finances (of order $16-18K total balance). Division records are still being updated and the annual financial report from the AAS is awaited. The May newsletter is being sent out a month late because of the changeover in secretary-treasurers.

Gordon Garmire led a discussion of possible topics and speakers for the January 1998 AAS meeting in Washington, DC. A number of ideas and names were suggested. Someone from HEAD needs to volunteer to sort papers for the AAS meeting to ensure that there are no simultaneous sessions with more than one topic of interest to many HEAD members.

Neil Gehrels led a discussion of invited speakers for the HEAD meeting in November 1997. It was decided that the lengths of the talks would be 20+5 mins. for invited talks and 10+2 mins. for contributed talks. A list of invited speakers and alternates was compiled.

A discussion of the site of the spring 1999 HEAD meeting did not lead to a final decision. There was a discussion on whether to subsidize the travel and registration fees for students and other "needy" cases at HEAD meetings. This was considered a good idea considering the healthy state of the treasury, but no definite plan was drawn up either to advertise the availability of funds or to figure out the dollar amount of and in what manner to disburse the travel awards.

The meeting was adjourned.

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    Created By: Tim Graves and Lynn Cominsky, June 14, 1999